Standing Resolutions
1. MANAGEMENT Adopted: 22nd March 2004
(a) The Club shall be managed by a Management Committee, hereinafter called "the committee" comprising a President, Vice-President, Secretary, Treasurer and sufficient committee members to be responsible for Tours and Visits, Entertainment, Programs, Membership, Fellowship, Publicity, Club Bulletin and such other activities as may be decided from time to time by the Club. The Immediate Past President shall be a member, ex officio, of the committee.
2. MEETINGS Adopted: 22nd March 2004
(a) The Club shall meet monthly on the fourth Monday of each month.
(b) The Club may meet at another time, on another day, or at another venue by decision of the members.
3. MEMBERSHIP Adopted: 26th March 2007
(a) The maximum membership of the Club shall be 60, as determined at the Annual General Meeting held on 26 March 2007.
(b) There shall not be more than two Honorary Members at any one time.
(c) There shall not be more than two Life Members at any one time.
4. SUBSCRIPTIONS Adopted: 27th March 2017
a) The subscription payable by members is $50 per annum, as determined at the Annual General Meeting held on 27th March 2017 for renewing and new members as from 1/4/17. However, for the year commencing 1/4/17 the fee for renewing members will be discounted by $10 making the renewal fee $40.
(b) The joining fee payable by a member on admission to the Club is $15, as determined at the Annual General Meeting held on 24th March 2014, and such fee shall include the cost of a name badge for each member.
(c) Visitors to the Club, termed "prospective members", shall be limited to three visits without cost to them or their sponsor and the Club will carry morning tea costs applicable.
5. AMENDMENTS Adopted: 23rd July 2007
(a) These Standing Resolutions (other than those to be determined at an Annual General Meeting), may be amended at a general meeting of the Club, a quorum being present, by the affirmative vote of not less than three quarters of the members present and voting, notice of such proposed amendment having been published to all members at least twenty-one days before such meeting.
6. FINANCE Adopted: 26th May 2014
(a) The Treasurer and any of the authorised signatories to the Club account are authorised to use Electronic Funds Transfer (EFT) banking system for Club accounts and transact any other banking.
(b) The Management Committee shall annually include a budget allocation for payment of NON MEMBER fees and authorise the Treasurer to remit the relevant fees calculated as at 31 December to Probus Centre South Pacific on behalf of the club.
(c) The definition of a NON MEMBER for this Club is a person who does not meet one of the following categories:
Member of any Probus Club or Probus Association; honorary members; life members; carer of a member; prospective member; voluntary committee person or voluntary worker; guest speakers; participants in any organised or officially recognised activity of an accredited Probus Club or Probus Association.
(d) NON MEMBERS may attend a maximum of six activities of the Club in a financial year before insurance fees become payable.
7. PUBLIC OFFICER Adopted: 22nd June 2015
Brian Sullivan is confirmed as the current Public Officer.